Process your team's expense reimbursements from Google Drive

    Automate data extraction from your team's receipts and invoices with this n8n + DocuTray workflow. Free template download.

    n8n workflow to process expense reimbursements from Google Drive with DocuTray

    What does this workflow do?

    Reads each team member's folder

    Automatically scans the subfolders inside "Gastos Reembolsables" on Google Drive

    Downloads the receipts

    Downloads each receipt or invoice PDF from the team member's folder

    Extracts the data

    DocuTray converts each document into structured data: date, vendor, amount, document type

    Consolidates into Sheets

    All expenses are organised in a single Google Sheets spreadsheet, ready to review

    How Google Drive is organised

    • Gastos Reembolsables
      • Juan Pérez
        • boleta_almuerzo.pdf
        • factura_uber.pdf
      • María López
        • boleta_materiales.pdf
      • Carlos Díaz
        • factura_hotel.pdf

    Each team member has their own folder. They just drop their receipts in and the workflow does the rest.

    What you need

    • An n8n instance (Cloud or self-hosted)
    • A DocuTray API Key (free at app.docutray.com)
    • A "Gastos Reembolsables" folder in Google Drive with one subfolder per team member
    • A Google Sheet where the data is consolidated

    Video tutorial

    Download the template

    Import this JSON file into your n8n instance and start processing your team's expense reimbursements in minutes.